Privacy Policy

Introduction

Hearts of Fire Ministries ("we," "us," or "our") operates the website heartsoffiremissions.org as part of our mission to share God's love and provide essential support to communities in need. This Privacy Policy describes how we collect, use, and protect your personal information when you visit our website, fill out forms, make a donation, or subscribe to our newsletter.

By using our website or submitting your information through any of our forms, you consent to the practices described in this policy.

Data We Collect

We collect the following types of personal information:

• Contact & Donation Forms: When you reach out to us or make a donation, we may collect your name, email address, phone number, and mailing address.
• Payment Data: Financial information such as credit or debit card numbers is never stored on our servers. All payment processing is handled securely by PCI-compliant third-party gateways (such as Stripe or PayPal). We only receive confirmation of the transaction and, where applicable, the last four digits of your card for receipt purposes.
• Newsletter Subscriptions: If you opt in to receive our newsletter, we collect your email address and any preferences you share.
• Web Analytics & Cookies: We may use standard analytics tools and cookies to understand how visitors use our site, including pages visited, time on site, and referral sources. This data is aggregated and does not identify individual users.

How We Use Your Data

We use the information we collect for the following purposes:

• Processing donations and issuing tax-deductible receipts or acknowledgments.
• Sending newsletter updates, prayer requests, and ministry news (only if you have opted in).
• Responding to inquiries, partnership requests, and prayer commitments submitted through our forms.
• Improving our website, content, and outreach efforts through aggregated analytics.
• Fulfilling any legal or regulatory obligations applicable to a 501(c)(3) nonprofit organization.

Data Protection & Sharing

We never sell, rent, or trade your personal information to third parties. Your data is treated with the utmost care and is only shared in the following limited circumstances:

• With trusted third-party service providers (such as payment processors and email platforms) who help us operate our ministry, under strict confidentiality agreements.
• When required by law, court order, or to protect the rights, property, or safety of our organization or others.
• In the event of a merger, acquisition, or transfer of assets, though we will notify you before any transfer of personal data.

We implement industry-standard security measures to protect your information, including encrypted transmission (SSL/TLS) and secure data storage. However, no method of transmission over the internet is 100% secure.

Cookies & Analytics

Our website may use cookies and similar technologies to enhance your browsing experience and collect analytics data. Cookies are small text files stored on your device. You can control or disable cookies through your browser settings, though some features of the site may not function properly without them.

We do not use cookies for targeted advertising. Analytics cookies are used solely to understand site usage patterns and improve our content.

Your Rights

You have the right to:

• Access: Request a copy of the personal data we hold about you.
• Correct: Ask us to correct any inaccurate or incomplete information.
• Delete: Request that we remove your personal data from our records, subject to legal retention requirements.
• Opt-Out: Unsubscribe from our newsletter or marketing communications at any time by clicking the "unsubscribe" link in any email or contacting us directly.
• Withdraw Consent: Withdraw any previously given consent for data processing at any time.

To exercise any of these rights, please contact us at missionsheartsoffire@gmail.com.

Data Retention

We retain personal information only for as long as necessary to fulfill the purposes described in this policy, comply with legal obligations (including IRS record-keeping requirements for a 501(c)(3) organization), resolve disputes, and enforce our agreements. Donation records are typically retained for a minimum of seven (7) years as required by law.

Contact Us

If you have any questions, concerns, or requests regarding this Privacy Policy or your personal data, please contact us:

This Privacy Policy may be updated periodically. Any changes will be posted on this page with a revised "Last Updated" date. We encourage you to review this page regularly.